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Technicians and associate professionals · code 3343

Administrative and executive secretaries

Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation. Tasks include - (a) drafting administrative correspondence and minutes; (b) obtaining, proposing and monitoring deadlines and follow-up dates; (c) screening requests for meetings, scheduling and organizing meetings and travel arrangements; (d) assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders; (e) liaising with other staff about a range of matters relating to the organization’s operations; (f) writing and answering business or technical letters and other similar correspondence; (g) preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places, using shorthand or specialized office equipment. (h) supervising the work of clerical support workers. Examples of the occupations classified here: - Administrative secretary - Correspondence assistant - Court reporter - Executive assistant - Personal assistant Some related occupations classified elsewhere: - Medical transcriptionist - 3344 - Secretary (general) - 4120

Most of the tasks are affected. It ranks 391 of 427 for holding up against AI.

Also known as

  • executive assistant
  • administrative assistant
  • editorial assistant
  • scopist
  • management assistant

Job titles from the EU's ESCO list. Search for any of them on the jobs page and you'll end up here.

46.4
Holds up
against AI Exposed: Gradient 3

AI could take on 53.6 of 100, on average
so it holds up at 100 − 53.6 = 46.4

That's the whole sum, and you can check it against the ILO's study.

27.9
How hands-on
out of 100

From O*NET, averaged across 2 US jobs

22.7
How fiddly
and cramped

finger skill 37.5 · hand skill 22.3 · cramped spaces 8.1 · averaged

Kind of hands-on work · hands-on under 50 Less than half hands-on

Less than half of this job is hands-on. Robots still matter, but for a smaller part of the work, so we don't sort it any further.

estimated O*NET 31.0 BLS occupational crosswalk chain ISCO-08 to 2010 SOC (Aug 2012, rev. Jun 2015); 2010 to 2018 SOC (Nov 2017); O*NET-SOC 2019 taxonomy data 0.7-work-setting measures chosen by Frey & Osborne (2017) · the grouping is a sorting, not a measurement

What this number leaves out This job rates 27.9 out of 100 for how hands-on it is. The score above only looks at AI tools, not robots, but for work this far from the physical that matters less.

The tasks behind the score

The score is the average of these. A job is really a bundle of tasks, and an average can hide how uneven that bundle is.

The task AI could do most of scores 71.5, while the average is 53.6. A big gap means some of this job is wide open to AI and some of it barely at all. That's quite different from a job where everything sits somewhere in the middle, even when the averages match.

  1. 71.5

    Screening requests for meetings, and scheduling and organizing meetings and travel arrangements

    Medium
  2. 64.5

    Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment.

    Medium
  3. 62.5

    Writing and answering business or technical letters and other similar correspondence

    Medium
  4. 59.5

    Obtaining, proposing and monitoring deadlines and follow-up dates

    Medium
  5. 58.5

    Drafting administrative correspondence and minutes

    Medium
  6. 45.5

    Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders

    Low
  7. 35

    Supervising the work of clerical support workers.

    Low
  8. 32

    Liaising with other staff about a range of matters relating to the organization’s operations

    Low

8 tasks · the High to Very Low labels are the ILO's

from the source Working Paper 140, Generative AI and Jobs 2025 index data 0.7-work-setting

Helped, or replaced?

The score above can't tell a tool that makes you faster from one that does the task instead of you. Jobs and Skills Australia looked at those two things separately, and this is their result, matched to this job.

3 Australian jobs match this one, and we've simply averaged them. Treat the numbers as a rough guide.

AI helps you
71.3
AI does it for you
70.3

Helping wins by 1 points.

estimated Our Gen AI Transition (Gen AI Capacity Study) September 2025 detailed data release data 0.7-work-setting matched to Australian jobs 5211, 5212, 5321

Compared with similar jobs

There are 82 jobs in the “Technicians and associate professionals” group, averaging 65.6. This one is below that.